About the Project

The SG will be responsible for project oversight and will make strategic decisions that affect delivery. The SG will assess progress against targets, and achievement of objectives and outputs. It will initiate corrective actions as required to ensure delivery and will be the place to resolve any conflict that may arise. The SG will comprise one person from each partner in order to provide an equal balance and ensure ownership of all actions.

The MT will be responsible for day-to-day management of the project and partners. It will ensure compliance with Erasmus+ rules and regulations and act as the administrative contact and liaison with the external EU Project Officer. It will ensure reporting is carried out by all partners and will, in turn, be responsible for reporting to the EU Project Office. It will facilitate and support all partners in the implementation of their activities as defined in the application. The MT will comprise project lead and project admin/finance from AUI, with support from EMUNI as coordinator of the EU partners.

WPLs are those partners with the most appropriate expertise. The WPLs will be responsible for, and take ownership of, their work package. They will coordinate all partners who have involvement in the delivery of their work package and will be responsible for any associated deliverables. The WPLs are P1 (AUI) for WP1 and WP4, P3 (UEMF) for WP2, P4 (UMI) for WP3, and P2 (MHESRI) for WP5. The MT will facilitate all activities approved by the SG and support the WPLs in the delivery of their work packages. The MT will also support non-WPL partners. Each partner will be expected to report quarterly on progress and budget to the MT, ensuring that each partner takes ownership of their activities. Quarterly reports will be submitted electronically. Following this, the MT will provide management information to the SG at each face-to-face/virtual meeting. In addition, at each meeting all WPLs will be expected to report back on the progress of their work package. This will enable the SG to monitor overall progress and to put in place any corrective actions. As their activity will already be covered in the quarterly written reports, WPLs will make verbal reports at each partnership meeting. The Associated Partners and External Evaluator will take part in a number of meetings/workshops (as defined in their terms) in order to provide independent quality assurance, advice and guidance during the project.

The allocation of resources, as defined in the budget, is based on a thorough assessment of the resources needed to deliver all project outputs.

The EE will act as a critical professional who works independently of the MT and SG. Using electronic and face-to-face contact (including attending meetings) the EE will explore, with all partners and end users, the progress and quality of the processes followed, as well as the project outcomes. The EE will report quarterly to the SG, as well as raising any urgent issues with the MT and WPLs as required. As part of the quality assurance activities, the EE will review quarterly reports from each partner and WPL.

The AG, including a representative of the Higher Education Academy, UK and Prof. Djoko Santoso (ex-Director General of Higher Education ex-Rector of Universitas Indonesia) will advise on the appropriateness of the planned activities and their perceptions of the quality of the developments. They will advise the SG, being a source of constructive criticism. Coordinated by UGR, they will meet virtually at least 6 times during the project.